Privacy Policy

Last updated: October 2025
Effective date: October 2025

This Privacy Policy describes how TERRA GROUP EVENT Spółka z ograniczoną odpowiedzialnością (“ExpoForge”, “we”, “us”, or “our”) collects, uses, and protects the personal data of visitors and users of the website https://expoforge.eu (the “Website”).

We are committed to ensuring that your privacy is protected and that your personal data is processed in accordance with applicable data protection laws, including the EU General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”).

1. Data Controller

The data controller responsible for your personal data is:

TERRA GROUP EVENT Spółka z ograniczoną odpowiedzialnością
Address: ul. Targowa 56-2.21, 03-733 Warszawa, Poland
REGON: 52370946900000
KRS: 1003376
NIP (Tax ID): 7252325662

Bank Accounts:

  • PLN: 18 1020 3150 0000 3002 0148 1340

  • EUR: 79 1020 3150 0000 3102 0148 1357

  • USD: 11 1020 3150 0000 3802 0148 1365

If you have any questions regarding this Privacy Policy or your personal data, please contact us at:
📧 [email protected]

2. Scope of This Policy

This Privacy Policy applies to all personal data collected through the expoforge.eu website, including data collected through contact forms, email communication, quotation requests, or other interactions with our services.

It does not apply to third-party websites that may be linked from our site.

3. Information We Collect

We may collect the following types of personal data:

3.1. Information you provide directly

  • Name and surname

  • Company name

  • Email address

  • Phone number

  • Job title or position

  • Country and location

  • Project details or message content (e.g., specifications for exhibition stands)

3.2. Automatically collected data

When you visit our website, our servers automatically log certain data, such as:

  • IP address

  • Browser type and version

  • Device type and operating system

  • Referring URL

  • Date and time of access

  • Pages viewed and time spent on the website

This technical data is used to ensure the proper functioning and security of our website.

3.3. Cookies and tracking technologies

We use cookies and similar technologies to improve the user experience, analyze traffic, and personalize content.
For details, please refer to our Cookie Policy.

4. Purposes of Data Processing

We process personal data for the following purposes:

  1. Responding to inquiries and providing quotations – when you contact us via form or email.

  2. Business communication – managing ongoing projects, collaborations, or partnerships.

  3. Marketing and promotional communication – if you have consented to receive such information.

  4. Website optimization and analytics – improving performance and content relevance.

  5. Legal compliance – maintaining business records and fulfilling our legal obligations.

  6. Security and fraud prevention – ensuring the integrity of our systems and data.

5. Legal Basis for Processing

We process your personal data on one or more of the following legal bases under the GDPR:

  • Article 6(1)(a) – Consent: when you voluntarily provide your data or agree to receive marketing communications.

  • Article 6(1)(b) – Contract performance: when processing is necessary to respond to inquiries or fulfill service requests.

  • Article 6(1)(c) – Legal obligation: for recordkeeping or compliance with accounting/tax laws.

  • Article 6(1)(f) – Legitimate interests: for ensuring website security, preventing fraud, and improving our services.

6. Data Retention

We store personal data only for as long as necessary to fulfill the purposes described in this Privacy Policy, or as required by law.

In general:

  • Contact form and email inquiries: up to 12 months after last communication.

  • Accounting and business records: 5 years (as required by Polish law).

  • Marketing and newsletter data: until consent is withdrawn.

7. Data Sharing and Transfers

We do not sell or rent your personal data.
We may share limited data only in the following circumstances:

  • With trusted service providers (e.g., hosting, analytics, email communication), who process data under contract and only for our purposes.

  • When required by law, court order, or government authority.

  • With professional advisors (e.g., accountants, legal consultants) to comply with legal obligations.

If we transfer data outside the European Economic Area (EEA), such transfers will comply with GDPR safeguards, including Standard Contractual Clauses.

8. Data Security

We implement appropriate technical and organizational measures to ensure the security of your personal data, including encryption, access controls, and secure servers.

However, no system is entirely immune to cyber threats. You acknowledge that data transmission over the internet carries inherent risks.

9. Your Rights Under GDPR

As a data subject, you have the following rights:

  • Right of access – to obtain a copy of your data.

  • Right to rectification – to correct inaccurate or incomplete data.

  • Right to erasure (“right to be forgotten”) – to request deletion of your data, if applicable.

  • Right to restriction of processing – to limit how your data is used.

  • Right to data portability – to receive your data in a structured, machine-readable format.

  • Right to object – to processing based on legitimate interests or direct marketing.

  • Right to withdraw consent – at any time, without affecting the lawfulness of prior processing.

To exercise your rights, contact us at [email protected].

You also have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO) in Poland or another competent EU authority.

10. Cookies and Analytics

Our website uses cookies to:

  • Remember user preferences;

  • Analyze traffic through tools such as Google Analytics;

  • Improve functionality and performance.

You can adjust your browser settings to reject or delete cookies at any time.
Some features of the website may not function properly without cookies.

11. Marketing and Communication

If you subscribe to our newsletter or request a quote, we may send you relevant updates about our products and services.
You can unsubscribe at any time by clicking the “unsubscribe” link in our emails or contacting us directly.

12. Children’s Privacy

Our website and services are intended for business and professional use only and are not directed toward children under 16.
We do not knowingly collect personal data from minors.

13. Links to External Websites

Our website may contain links to third-party websites for reference or convenience.
We are not responsible for the content or privacy practices of those external sites.
We encourage you to review their privacy policies separately.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal obligations.
The updated version will always be available at https://expoforge.eu/privacy-policy with the latest revision date.

15. Contact Information

For all privacy-related questions, please contact:

TERRA GROUP EVENT Sp. z o.o.
ul. Targowa 56-2.21, 03-733 Warszawa, Poland
📧 [email protected]
🌐 https://expoforge.eu

TERRA GROUP EVENT Spółka z ograniczoną odpowiedzialnością
Registered in KRS: 1003376 | REGON: 52370946900000 | NIP: 7252325662
Bank Accounts:
PLN – 18 1020 3150 0000 3002 0148 1340
EUR – 79 1020 3150 0000 3102 0148 1357
USD – 11 1020 3150 0000 3802 0148 1365